Laptop rollout guide for schools and businesses

2–4 weeksRequirements and budget

1–2 weeksQuotes and approval

1–3 weeksOrdering and delivery, depending on stock

VariesDeployment, by fleet size and staff

Define requirements

User group	Typical spec
Students (web and apps)	Chromebook or entry Windows laptop, 8 GB RAM
Office staff	Business laptop, 16 GB RAM, 512 GB SSD, 14-inch
Developers and analysts	32 GB RAM, high-performance processor
Design and engineering	Mobile workstation with dedicated graphics

Standardize configurations

Limit the fleet to two or three configurations. Buy each by exact part number so every unit is identical. This simplifies imaging, spare parts and support.

New or refurbished?

Refurbished business laptops (Refurb A or B) can cut cost per seat significantly, making them popular for schools and non-profits. Check battery health and remaining warranty. See New vs open box vs refurbished.

Deployment

• Decide on imaging or zero-touch enrollment (Windows Autopilot, Google Admin, Apple Business Manager).
• Plan asset tags and a register of serial numbers.
• Order docks, monitors, mice, bags and chargers in the same shipment.
• Schedule delivery in waves if storage space is limited.

Budgeting

Budget for devices, accessories, extended warranty, deployment labour and a spare pool of about 3–5% of the fleet for failures and new staff.

Timeline

1. Requirements and budget: 2–4 weeks
2. Quotes and approval: 1–2 weeks
3. Ordering and delivery: 1–3 weeks depending on stock
4. Deployment: depends on fleet size and staff

Browse wholesale laptops or request a fleet quote.